Friday, May 8, 2020

Board of Directors Meeting: Wednesday, February 19, 2020

Board of Directors Meeting
MINUTES OF MEETING – Wednesday, February 19, 2020
Piccolo’s Restaurant, 3563 S Monaco Pkwy, Denver, CO 80237

1.       Call to order – Brian MacDonald at 11:35 AM
a.       Six voting board members in attendance, failing to make a quorum.
b.       Board members attending:
Steve Best           Lindy Blackburn                 Dave Jackson                     Brian MacDonald
Cory Wroblewski              Sam Theissen
Bob Walcott (ex officio)                 Guy Higgins (USNA guest)

2.       Secretary’s Report/Approval of Minutes – Tim Griesmer
a.       Minutes from January 28, 2020, the annual board planning meeting were reviewed, with one comment in para 5. These will need to be approved at a future meeting.

3.       Treasurer’s Report – Brian MacDonald
a.       Treasurer’s report was presented and will need to be approved at a future meeting

4.       2020 Society Budget – Brian MacDonald
a.       Brian MacDonald reviewed the changes to the proposed budget. As discussed at the January 28, 2020 meeting.
                                                               i.      The L&E Budget was separated from the budget proper, to allow easy control over donated/earmarked funding
                                                             ii.      Dues income amount was changed to reflect estimates based on raising the dues
                                                           iii.      The Founders Day expenses were reduced to reflect the elimination of need for travel funds, due to having a local speaker.
                                                           iv.      The U-Club cost for meals was reduced to reflect the final contract
                                                             v.      The Friend of West Point fee was reduced to reflect actual cost
                                                           vi.      The Annual Planning meeting meal cost was reduced to reflect actual cost
b.       Brian will initiate an e-vote to approve the budget.

5.       Admissions Update. Although Kevin Miller was not present, Brian MacDonald reported that Kevin should get a listing of offers soon. Also, that currently, six Candidate meals had been donated for FD.
6.       The Leadership and Ethics Seminar, 2020.  Joel was not present for a complete update but had reported via email that he has secured commitments for funding the Seminar that exceed current projected expenses and he felt further fund raising with be unnecessary.
7.       Founders Day, Final Planning
a.       Brian reported that a walkthrough with society leaders, U-Club staff, and photography (Josh Kuele) had been completed.
                                                               i.      The photographer location will be at a room attached to the member’s bar.
                                                             ii.      Table set up was established
                                                           iii.      AV needs were identified
b.       Program Review
                                                               i.      Brian MacDonald will solicit attendees to provide cadet pictures for inclusion into the slideshow
                                                             ii.      Brian MacDonald will solicit members of the 50 year class (1974) for candidate interface and programmatic inputs to the Candidates
                                                           iii.      It was decided to have a “moment of Silence to honor fallen comrades” prior to the Cadet Prayer.
                                                           iv.      Dave Jackson will provide an input to recognize the benefits and accomplishments achieved by the Service Academy BizNet, primarily resulting from efforts by Joe Paniccia
                                                             v.      Dave Jackson will provide Andy Benson an input on identifying Youngest & Oldest Grads for speaking assignments.
                                                           vi.      Bob Walcott will provide interface between Tom Carroll & Kevin Miller to ensure the programmatic need of the Candidate Meeting will be met
                                                          vii.      Brian MacDonald will contact the Parents Association to ensure their participation at the Candidate Briefing
c.       Brian MacDonald reported that 83 meals had been ordered to date for FD

8.       Nominating Committee for Board Members– Bob Walcott
a.       Currently, there have been no new inputs for potential board members.  It is expected that the board number will drop to 13 Board Members, although Brian MacDonald took the action to solidly determining commitment level of a oft missing Board Member.

The next board meeting will be held May 6, 2020 at 11:30 AM, at Piccolo’s Restaurant, 3563 S Monaco Pkwy, Denver, CO 80237
The meeting adjourned at 11:03 AM.
Submitted by: D Jackson  ‘73
Attachment: Treasurer’s Report

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