WEST POINT SOCIETY OF DENVER
Board
of Directors Meeting
Tuesday,
December 4, 2018 1130-1300
American
Legion Post 1, 5400 East Yale Avenue, Denver, CO 80222
1.
Call to order – Brian MacDonald at 11:30 AM
a.
Fourteen voting board members were in attendance,
making a quorum.
b.
Board members attending:
Dave Jackson Brian MacDonald Lou Schroeder Tim Griesmer
Joel Martin Sam
Thiessen Andy Benson Mark Frank
Tom Carroll Chad
Dalton Lindy Blackburn Lee Van Horn
Cory Wroblewski Mike Euperio Bob
Walcott (ex officio)
c.
Two guests in attendance: Diana Gamboa, USMA ’84;
Guy Higgins, USNA
2.
Secretary’s Report/Approval of Minutes – Tim
Griesmer
a.
Tim Griesmer offered a verbal amendment to the
draft minutes from the October 2, 2018 board meeting, changing the word
“projects” to “income” in 8.b.
b.
The amended minutes from October 2, 2018 board
meeting were approved 14-0.
3.
Treasurer’s Report – Dave Jackson
a.
Dave Jackson presented the draft 2019 budget,
which does not currently contain estimated income.
b.
The society has two additional lifetime members.
c.
Mike Euperio requested that the board evaluate
an option for calling into meetings remotely. Diana Gamboa offered to set up a
remote platform for testing at the next meeting.
d.
There was a motion to approve $150 to reserve
American Legion Post 1 for the 2019 board meetings. The motion passed 14-0.
e.
There was a motion to approve $700 for nametags
and other supplies for Founder’s Day so that the items can be ordered
immediately. The motion passed 14-0.
f.
The Treasurer’s Report was approved 14-0.
g.
Lee Van Horn is unable to replace Dave Jackson
as the treasurer, however will retain signature authority on the society’s account
as an emergency backup.
4.
Admissions Update – Tom Carroll
a.
Nominations are posted for CD5 and CD6.
b.
Three LOAs have been received in the WPSD area
for fully qualified candidates awaiting nominations.
c.
One additional LOA was received by a recruited
athlete awaiting a nomination.
d.
Offers of admission are expected to begin in
January.
5.
Parents’ Club Update – Bob Walcott
a.
The All Academy Ball will be held on December
28.
b.
The Parents’ Club president extended
appreciation to the WPSD for assistance with boodle boxes.
6.
Upcoming Events
a.
Army-Navy football watch parties will be held
December 8 in Denver and Ft. Collins.
b.
Founder’s Day 2019: Andy Benson briefed the
board on behalf of the Founder’s Day planning committee:
a.
Due to an increase in prices at the University
Club, the board primarily discussed the options of either raising the price of
Founder’s Day in order to break even on the event or maintain past prices and accept
a loss on the event.
b.
The unofficial consensus of the board was that a
slight increase in price would be acceptable with an accompanying loss overall,
but the details were left to the planning committee.
c.
The committee also agreed to look at potential
sponsorship as well as cost saving measures, such as eliminating appetizers.
c.
Golf Tournament: Chad Dalton
a.
2019 will be the 25th annual
tournament.
b.
The tournament will be held at the USAFA Blue
Course with a morning start time.
c.
Chad Dalton requested $150 to reserve the date
and start the website. The motion passed 14-0.
d.
There will be no additional fundraising golf
tournament in 2019, but Chad Dalton is trying to set one up for 2020.
d.
Leadership and Ethics Seminar: Joel Martin
a.
Joel Martin is coordinating with several other
societies for content. BG(R) Petty is also assisting with content.
b.
The content and agenda are nearly complete, and
will include: breakfast, keynote speaker, ethical decision making, vignettes,
lunch, and an afternoon panel with community leaders.
c.
There are currently 67 students and 18 faculty
registered.
d.
Joel Martin is working on fundraising options,
including levels of sponsorship for graduates.
e.
Young Graduate Engagement: Cory Wroblewski and
Mike Euperio
a.
The next young grad event is tentatively
scheduled for the end of January.
b.
There was a motion to approve $100 to support
the event. The motion was approved 14-0.
7.
2019 Meeting Dates
a.
January 29-Annual Planning Meeting
b.
February 19-Board Meeting
c.
May 7-Board Meeting
d.
July 9-Board Meeting
e.
October 1- Board Meeting
f.
December 3- Board Meeting
The annual planning meeting will be held January 29, 2019 at
7:00 PM, Piccolo’s Restaurant, 3563 S Monaco Pkwy, Denver, CO 80237
The meeting adjourned at 12:48 PM.
Submitted by: Tim Griesmer, ’02
Attachments: Treasurer’s Report December 4, 2018
Draft 2019 Budget
Financials (bank actuals) effective 12/2/2018
Checking $1,761.93
Savings $7,920.11
CD1 $6,127.21
CD2 $6,677.06
$22,486.31
Accounts receivable: (effective 12/1)
Dues: $460.75
Earmarked Funds:
Earmarked
Funds
Outreach
$0
SLE
Scholarship $0
Membership
Total 991
Lifetime 61 (+2 ~ Jim Sullivan, ’78; Diana Gamboa, ‘84)
Active Regular Members 96
Dec 1, 2018
proposed
BUDGET 2019
|
Income
|
|
|
Dues
|
3580
|
|
Interest
|
50
|
|
Events
|
$12,949 +?
|
|
Outreach Donation
|
0
|
|
Fund Raising
|
?
|
|
TOTAL
|
16,579 + ?
|
|
Expense
|
|
|
Events
|
15,541
|
|
Gifts & Awards
|
630
|
|
Planning Meeting & Board Location
|
650
|
|
Newsletter
|
0
|
|
Conference
|
2000
|
|
Misc
|
400
|
|
Community Service/Outreach Program
|
1000
|
|
Leardership Seminar
|
$11,000
|
|
TOTAL
|
31,221
|
|
Net Gain/Loss
|
-14,642
|
Dues 44 renewals scheduled for 2019 An average of 9/mo new to the area
ea. year X12 mo = 84 new / year X 40%(best guess on how many will join)= 33 new
members; Assume 1/2 sign for 1 year, 1/2 sign for 3
years. (22+16 [renew+ new])x$25=$950;
(22+16)*$60=$2280; 1 lifetime = 350
total: 950+2280+350=$3580
Interest From CD’s $50
Events Income Expense ,
Quarterly meetings: ? ?
AN & Game: 0 300
(200 – Denver; 100 Ft Collins)
AFA Game 0 0
17 candidates + 3
speaker/spouse/attaché X 0$ = $0
20 Candidate parents x
$79= $1580
67 paid members/guest
X $79=$5293
21 non-paid member /
guest X $99=$2079
WPPA 6x$79=$474
Class 08-18 20X$69=$1380
Supplies =0 645
(435 AOG+210 Name/meal Tags)
Hotel = $0 $500
17 donations for
Candidate meal=17x79=$1343 $0
FD Donation: 300
Photo $0 $200
= $12,449 =
$14,191
Golf Tourney player x$? players X $?
Website 200
Prizes 300
Picnic 400? 350
Rockies Net
$5/person x 2 games x 10attendees/game = $100 $0
Young Grad Meetup $200
Awards
& Gifts
Funeral
Flowers 6 X $80 = $480.00
Trophy update $0
Pres Award $0
Friend of Society $150
Board
Lunch Planning
meeting 20x25=$500
Board meeting place $150
Newsletter 0
Leadership
or other conf
$ 2000
Misc
website costs :
$150 – biznet good for 3 yrs (due 2019)
$100 domain & app
Business Supplies & Postage: $150
Community
Services
SLS Scholarship $400
College Fairs
Donations $0 $600
Service Academy Day/Ball $0
Leadership & Ethic Seminar $0 $11000
