Saturday, May 20, 2017

Board of Directors Meeting Tuesday February 21st,

West Point Society of Denver
Board of Directors Meeting
Tuesday February 21st, 2017 1130 - 1300
American Legion Post 1, 5400 East Yale Avenue, Denver, CO 80222

1.      Call to order—Chairman Bob Walcott at 1135
a.      There were nine members present which constituted a quorum.
b.      One guest, Andy Benson ‘00
2.      Secretary’s Report/ Approval of Minutes—Walcott
a.      Minutes were approved with an amendment on line two to read “Board of Directors Annual Meeting”.
3.      Treasurer’s Report—Jackson
a.      The society has 1011 members with 99 paid (an increase of 12) plus 61 Lifetime paid.
b.      Jackson noted that the Society had received Donations (as part of the Founder’s Day ticket process) of $3,031 for Outreach, Candidate meals, Distinguished Society, Wine glasses and unspecified donations.  He noted there will probably be more as more people sign up for Founder’s Day.
c.       The Treasure’s report was accepted as submitted.
4.      Admissions Update—Carroll
a.      There have been 14 offers proffered for the Class of 2021.  Four have accepted and one has declined. 
b.      West Point has raised the PT standards for admission and has been requesting video tapes of candidates whose scores seem suspect.
5.      Founder’s Day Final Planning—Walcott and MacDonald
a.      There was a lengthy discussion of the sequence of events and final coordination for Founder’s Day (Fri 3Mar).  Final assignments and tweaks were made to the Program and assignments/participation.
b.      The Board agreed to reimburse Walcott for the embossed wine glasses ($859) and to pay the increased cost of rooms at the Brown Palace for the Commandant and her temporary Aide de Camp.
c.       Eighteen Candidates have been invited to the Admissible Candidate Meeting with the Commandant preceding the Dinner.  Ten have accepted, 4 have declined and 4 are unknown.  Six have accepted the Founder’s Day invitation.
d.      The Board agreed that a copy of “Battle Dress” by Amy Efaw would be a good speaker’s gift for BG Holland.
6.      USNA Alumni Association Coordination—Schroeder
a.      Joe Procopio is in the hospital.  Nothing further to report.
7.      Summer—Long Range Planning
a.      Family Picnic 25 Jun in Wash Park—on track (Frank not present)
b.      Rockies 17 Jun and 2 Aug—On track-- MacDonald
c.       Golf Tri Service Academy Tournament – Dalton --on track for 7 July
8.      Old Business   
a.      Walcott will submit George Brauchler for Friend of West Point status.  Suggestion to have him as a quarterly luncheon/dinner general membership meeting speaker.
b.      Graduate “Be Thou at Peace” notices will be sent out by Walcott.
9.      New Business—Vietnam War Commemoration—Schroeder, Blackburn/Robinson (Moore absent)
a.      There have been many events in the Denver area the last year—the largest at Ft. Logan hosted by the VA.  The three Vietnam veterans present indicated that late appreciation did little for them , or they had been appreciated at these events too many times already.
b.      Recommendation was to do nothing.
10.  Adjourn—a quorum was no longer present, so the meeting was terminated by acclamation at 1258 .

Robinson ‘68
Volunteer Scribe

Sunday, March 12, 2017

General Membership Meeting - March 3, 2017

During the Founders Day celebration at the Denver University Club on March 3, 2017, the Society held its Annual General Membership Meeting.

Lindy Blackburn called the meeting to order at approximately 2000 hours.

The only order of business was to elect new Board Members and confirm existing Board memberships and term of service. The following listing was provided:

Proposed Board Member Nominations

Board Terms to 2020 Founders Day Election

Serve to 2018                       Serve to 2019                  Serve to 2020

Cory Wroblewski ’06       Lou Schroeder ’59              Chad Dalton ’89
Dave Jackson ’73           Mike Euperio ’03                 Sam Thiessen ’73
Steve Best ’76                Tom Carroll ’78                    Mark Frank ’00
Brian MacDonald ’83      Natasha Moore’95              Joel Martin ’02
Andy Benson ‘00            Amy Efaw ’89                       Tim Griesmer ’02
                                        Lindy Blackburn ’69       

Immediate Past President:  Bob Walcott ’78

Board Member Emeritus                                Year Inducted

Tom Hicklin ’57                                                           2009
Jim Harrington ’62                                                     2010

Robby Robinson ‘ 68                                                  2016

A verbal vote approved and confirmed the above.

The Meetiing was adjourned at approximately 2010 hours.

Tuesday, February 21, 2017

Annual Planning Meeting MINUTES OF MEETING – January 25, 2017

Board of Directors Annual Planning Meeting
MINUTES OF MEETING – Wednesday, January 25, 2017
Piccolo’s Restaurant, 3563 S Monaco Pkwy, Denver, CO 80237

1.       Call to order – Bob Walcott at 7:05 PM
a.       Thirteen board members in attendance, making a quorum. One guest in attendance.

2.       Secretary’s Report/Approval of Minutes – Tim Griesmer
a.       One error was identified in the minutes. Item 7.d.iii. was amended to read “Bob Walcott will photocopy and display the Society’s historical minutes at Founder’s Day. He will also read from the historical minutes at Founder’s Day.”
b.       Minutes from December 6, 2016 meeting were approved as amended.

3.       Treasurer’s Report – Dave Jackson
a.       The Society currently has 1,006 members. Paid membership declined slightly to 90. Dave Jackson reminded everyone that they can check the membership roster on google drive to confirm the status of their membership.
b.       2016 Financial Review: the Society saw a net gain in 2017 attributed to quarterly dinners, an increase in membership, and surcharge on sporting event tickets. A projected loss of $1947 ended up as a gain of approximately $100.
c.       2017 Budget: The 2017 budget projects a surplus of $892.
                                                               i.      There was a motion to increase the budget for college fairs from $400 to $600 to be able to cover an additional two weeks of fairs. The motion passed 13-0.
                                                             ii.      There was a motion to add a budget item for the Army-Navy watch party of $300. The money would cover game giveaways, planning, gifts for the wait staff and some sort of commemorative item for Sports Column for hosting the game three years in a row. The motion passed 13-0.
                                                           iii.      There was a motion to approve the 2017 budget as amended. The motion passed 13-0.
d.       The Treasurer’s Report was approved.
e.       There was a discussion regarding the effectiveness of funeral notifications to Society members. There was a motion to email the full Society membership at the time of a funeral notification and to provide details of the service if available. The motion passed 13-0.
f.        Dave Jackson discussed the commemorative gift that was ordered for Founder’s Day. The Society ordered commemorative wine glasses which were later discovered to be low quality and could not be returned. The Board agreed not to distribute the glasses at Founder’s Day, but to give them away at other Society events.
g.       Dave Jackson presented a commemorative sketch that he asked to include in the Founder’s Day program. Dave Jackson also offered to donate the sketch to the Society to be used in a silent auction at Founder’s Day. The Board agreed that the sketch, along with donated football tickets, would be silent auction prizes at Founder’s Day.

4.       Admissions Update – Tom Carroll
a.       There are currently 278 files open statewide for the Class of 2021; 165 in the Society’s area.
                                                               i.      58 of these files have nominations
b.       Tom Carroll noted that there has recently been a higher instance of failures on the CFA.
c.       The Class of 2021 is projected to be about 30 cadets from Colorado.
d.       The college fair schedule will be published around July 1.
e.       South High School Denver Academy Day is on April 22 at noon.
f.        Senator Bennet will be making a presentation of nominations on January 28 at the Air Force Academy. Dave Jackson offered to attend.
g.       2017 SLE scholarship: generally, the Society will contact everyone going to SLE and see who needs financial assistance. The Society plans to do so again this year.

5.       Parent’s Club Update – Bob Walcott
a.       The Parent’s Club will elect a new president on April 1.
b.       There will be an admissible candidates meeting again as part of Founder’s Day.
c.       There will be a Parent’s club tailgate for the Army-Air Force game.
d.       The Parent’s Club sendoff will be in June. The Society is looking for a member who can participate as the representative of the 50 year class.

6.       Founder’s Day – Bob Walcott
a.       The Founder’s Day dinner will be held Friday, March 3, 2017 at the University Club.
b.       The Commandant, BG Holland ‘90, will be the guest speaker. Bob Walcott is looking for classmates of the Commandant to escort her and introduce her at Founder’s Day. MG(R) St. Onge will be in attendance and would be a good person to introduce her.
c.       Bob Walcott will explore other options for a commemorative gift.
d.       To commemorate the 90th anniversary of the West Point Society of Denver, Bob Walcott will display the minutes from the first Society meeting. Bob is also soliciting other ideas for the commemoration.
e.       Brian MacDonald is working on the program for Founder’s Day. The Board reviewed the program
f.        A request was made for a commemorative letter from the Governor and the Mayor.
g.       Oldest and youngest grad (pending attendance):
                                                               i.      Al Griebling-oldest grad
                                                             ii.      Anastasia Efaw-youngest grad
h.       Toasts:
                                                               i.      Commander in Chief: Lou Schroeder
                                                             ii.      Army: Sam Thiessen
                                                           iii.      Corps: Cory Wroblewski
                                                           iv.      Deployed Soldiers: Mike Euperio
                                                             v.      Ladies/Significant Others: Tom Carroll
i.         Lindy Blackburn will procure the necessary flags.
j.         The Board volunteered Steve Best to lead a song from the songbook.

7.       Golf Tournament – Chad Dalton
a.       July 7, 2017 at 8:00am.
b.       Chad Dalton asked to give a sleeve of golf balls to each participant. He will try to find corporate sponsorship to pay for them but needs the money fronted from the Board.
c.       There was a motion to authorize $250 for the golf tournament. The motion passed 13-0.

8.       Distinguished Society Application – Tim Griesmer
a.       Tim Griesmer reviewed current work on the 2016-2017 Distinguished Society application.
b.       The application is due on June 30, 2017.
c.       There was a discussion to nominate George Brauchler as a Friend of West Point. Lindy Blackburn will discuss the nomination with him.
d.       There was a motion to nominate George Brauchler as a Friend of West Point subject to his acceptance. The motion passed 13-0.

9.       Summer Picnic- Mark Frank
a.       The picnic will be held at Wash Park.
b.       The date is pending.

10.   Sporting Events – Brian MacDonald
a.       Baseball games: June 17 at 1:00 v. Giants; August 2 at 6:40 v. Mets.
b.       There will be a West Point cadet participating in the Ironman in Boulder this summer.

11.   Leadership Conference – Bob Walcott
a.       Brian MacDonald will attend the conference this year.

12.   Pike’s Peak Society Liaison – Bob Walcott
a.       Stover James will continue serving as the Pike’s Peak Society liaison.

13.   Army-Air Force Game – Bob Walcott
a.       The game will be at the Air Force Academy this year. The Society will join in tailgates/other events with the Pike’s Peak Society and the Parent’s Club.
b.       The Board wants to hold another watch party in 2018.

14.   Army-Navy Watch Party – Bob Walcott
a.       Navy will host the watch party this year.

15.   New Initiatives – Bob Walcott
a.       Chad Dalton will work on determining if there are any opportunities for corporate sponsorship for other Society events.

16.   Nominating Committee – Lindy Blackburn
a.       Lindy Blackburn reviewed the list of Board members and terms that will be voted on at Founder’s Day.
b.       There has been some interest from new prospective Board members.

17.   Old Business/New Business – Bob Walcott
a.       Any candidate interested in attending Boys State or Girls State should be put in contact with Lindy Blackburn.
b.       Schedule of Board meetings for 2017, to be held at American Legions Post 1, 5400 East Yale Avenue, Denver CO 80222:
                                                               i.      February 21, 2017
                                                             ii.      May 2, 2017
                                                           iii.      July 11, 2017
                                                           iv.      October 3, 2017
                                                             v.      December 5, 2017
The next board meeting will be held February 21, 2017 at 11:30 AM, at American Legion Post 1, 5400 East Yale Avenue, Denver CO 80222.
The meeting adjourned at 9:10 PM.

Submitted by: Tim Griesmer, ’02

Friday, January 27, 2017

MINUTES OF MEETING – Tuesday, December 6, 2016

Board of Directors Meeting

American Legion Post 1, 5400 East Yale Avenue, Denver CO 80222

1.       Call to order – Bob Walcott at 11:33 AM
a.       Thirteen board members and one board member emeritus in attendance, making a quorum. 

2.       Secretary’s Report/Approval of Minutes – Tim Griesmer
a.        Minutes from October 4, 2016 meeting were approved.

3.       Treasurer’s Report – Dave Jackson
a.       The Treasurer’s Report was reviewed and approved.
b.       Paid membership is at 98 members.
c.       Dave Jackson presented a draft budget for 2017 to be reviewed at the annual planning meeting.
d.       The Society has currently raised $535 for the commissioning ceremony of the USS Colorado.

4.       Admissions Update – Bob Walcott on behalf of Tom Carroll
a.       There are currently 105 open admission files in the WPSD area. Originally, there were 267 files opened statewide, 157 of them in the WPSD area.
b.       There are 10 letters of assurance statewide, 8 of them in the WPSD area.
c.       Nomination lists for the Class of 2021 are currently being published.

5.       Distinguished Society Application – Tim Griesmer
a.       Tim Griesmer reviewed current work on the 2016-2017 Distinguished Society application.
b.       The application is due on June 30, 2017.
c.       Sam Thiessen requested that the current draft be sent to members of the board via email.

6.       Army-Navy Watch Party – Bob Walcott
a.       WPSD will host an Army-Navy football watch party on Dec. 10, 2016 at the Sports Column in Denver.
b.       Jason Connor ’02 is heading up planning for the event.
c.       Currently there are 107 RSVPs.
d.       USMA and USNA parents clubs have been invited.
e.       There was a motion to approve a $100 expenditure for Jason Connor to plan the watch party. The motion passed 13-0.
f.        The watch party will include a Toys for Tots fundraiser.
g.       USS Colorado: Bob Walcott and Dave Jackson will make a presentation at half time of a check for funds raised toward the USS Colorado commissioning ceremony.
                                                               i.      There was a motion that the Society should make a donation to the commissioning ceremony of whatever funds are necessary to round the total amount donated up to the nearest $100 dollars. The motion passed 13-0.

7.       Founder’s Day Planning – Bob Walcott & Lou Schroeder
a.       The Founder’s Day dinner will be held Friday, March 3, 2017 at the University Club.
b.       The guest speaker is not yet confirmed.
c.       Congressman Coffman sent a letter to the Superintendent asking him to attend Founder’s Day because 2017 is the 90th anniversary of the West Point Society of Denver. Lou Schroeder is asking the Governor’s office and the Mayor’s office to do the same.
                                                               i.      Lindy Blackburn suggested that Congressman Lamborn’s office also contact the Superintendent.
d.       The program this year will focus on the 90th anniversary of the Society.
                                                               i.      MG John Barry, AFA ’73 is invited to unveil a new Air Force emblem in the window of the University Club.
                                                             ii.      There was a discussion about providing some sort of commemorative gift to attendees. Dave Jackson requested suggestions be sent to him. The Board briefly discussed whether or not a surcharge should be added to the tickets to cover the cost of the commemorative gifts. The discussion was tabled.
                                                           iii.      Bob Walcott will display historical minutes from the Society at Founder’s Day.
                                                           iv.      Dave Jackson also requested that anyone in possession of historical objects from the Society contact him to display them at Founder’s Day.
e.       There will be a change to the schedule of events this year because the dinner is on a Friday.
                                                               i.      1730-Admissible candidate meeting
                                                             ii.      1830-Benny Haven’s hour
                                                           iii.      1930-Dinner
f.        Bob Walcott requested a proclamation from the Governor’s office in honor of the 90th anniversary of the Society. Lou Schroeder suggested the Society request one from the Mayor’s office as well.
g.       Board Member Emeritus Recognition – Bob Walcott would like to make a presentation to the Board Members Emeritus at Founder’s Day.
                                                               i.      Dave Jackson wanted to propose another Board Member Emeritus, but Bob Walcott would like to defer further nominations to the next president of the Society.

8.       Parent’s Club Update – Bob Walcott
a.       The All-Academy Ball will be held on Dec. 28, 2016. There is a link to purchase tickets on the Society Facebook page.
b.       The Board decided not to make a financial contribution to the ball.

9.       Spring Quarterly Dinner – Bob Walcott
a.       The Athletic Director of the Air Force Academy was proposed as a speaker for the next quarterly dinner.
b.       Bob Walcott also asked if the Board would like to nominate another Friend of West Point.
c.       Discussion of the Quarterly dinner was tabled until the January planning meeting.

10.   Old Business – Bob Walcott
a.       Athena Conference Quarterly Dinner: turnout was poor for the event but overall it was well executed. There was a brief AAR of the event.
b.       Army-Air Force Watch Party: the event was very successful. Approximately 45 people attended. The Board agrees that another Army-Air Force watch party should be considered in 2018.

11.   New Business – Bob Walcott
a.       Heart of Dallas Bowl Watch Party: the Board decided not to organize a formal watch party for the Heart of Dallas Bowl Game, but to put out the word about the game itself.
b.       Golf Tournament: scheduled for July 7, 2017 at 1:30 at the AFA Silver Course. A suggestion was made to move the start time to the morning. Chad Dalton will check on moving the start time.

12.   Annual Planning Meeting – Bob Walcott
a.       The annual planning meeting will be held January 25, 2017 at Piccolo’s Restaurant,
3563 S Monaco Pkwy, Denver, CO 80237.
b.       There was a motion to spend $125 to reserve space for the annual planning meeting. The motion passed 13-0.

13.   Licensing Agreement – Bob Walcott
a.       Bob Walcott clarified to the Board that the licensing agreement discussed at the previous meeting is not with AOG, but with West Point itself.
b.       Bob Walcott contacted the Staff Judge Advocate at West Point to discuss any possible ramification of not signing the agreement. He was also invited to submit proposed changes to the agreement to West Point.
c.       The Board discussed the pros and cons of signing the agreement.
d.       There was a motion that the Board should not sign the licensing agreement. The motion passed 13-0.
The next board meeting will be held Jan. 25, 2017, time TBA, at Piccolo’s Restaurant, 3563 S Monaco Pkwy, Denver, CO 80237.
The meeting adjourned at 1:09 PM.

Submitted by: Tim Griesmer, ’02