Wednesday, July 13, 2016

Board of Directors Meeting – Tuesday, May 3, 2016

Board of Directors Meeting
MINUTES OF MEETING – Tuesday, May 3, 2016
American Legion Post 1, 5400 East Yale Avenue, Denver CO 80222

1.       Call to order – Bob Walcott at 11:34 AM
a.       Eleven Board Members in attendance, making a quorum. 
b.       Mike Euperio was designated to keep minutes due to the absence of the Secretary.
c.       Dr. Natasha Moore, Class of ’95, attended the meeting as a guest.

2.       Approval of minutes and WPSD officer slate for CY2016 as elected during Founders’ Day - Walcott
a.        Minutes from February 23, 2016 meeting were approved.
b.       Officer slate for calendar year was approved as follows:
                                                               i.      President – Bob Walcott
                                                             ii.      Vice President – Brian MacDonald
                                                           iii.      Treasurer – Dave Jackson
                                                           iv.      Secretary – Tim Griesmer
c.       Board vacancy declared due to a number of board members stepping down for various reasons

3.       Treasurer’s Report –Jackson
a.       The Treasurer’s Report was reviewed and approved.
b.       Paid membership is running about average at 91
c.       Projected budget deficit of ($1900) for FY has been partially recovered from donations for General Funds, outreach, and net gain from Apr 16 Quarterly Dinner event
d.       Final Founders’ Day numbers – 16 cadet candidate meals funded and a net loss of $586.82

4.       Admissions Update – Carroll
a.       Statewide: 275 open files (lower than normal), 93 nominated, 28 accepted, 10 declines, 3 USMAPS w/ 2 of those coming from Ft. Carson (Class of 2020)
b.       155 open files for Class of 2021 statewide

5.       Summer Leadership Experience –Walcott
a.       Board approved reinstituting 1 scholarship a year that amounts to $400.
b.       Amy Efaw will be responsible for outreach to eligible candidates in area to solicit applications.
c.       Future plans to better understand timeline and process around SLE so that WPSD may begin scholarship activity and marketing in late fall of each year.

6.       Distinguished Society
a.       Tim Griesmer is responsible for Distinguished Society application.
b.       Due in June
c.       Board approved $100 donation from WPSD to AOG.

7.       Summer Picnic-Frank
a.       Flyer draft was presented.
b.       Date set for Sunday, July 10, 2016 and location will be at Wash Park.

8.       Golf Tournament – Dalton
a.       August 1, 2016 at 8:00
b.       Need to address poor turnout

9.       Sporting Events – MacDonald
a.       3 Rockies games this summer – 1 each month in June, July, and Aug
b.       $5 surcharge will be added to ticket prices to support WPSD

10.   Parents’ Club Update – Walcott
a.       New cadet sendoff will be June 11.
b.       Bob is out of town so TBD if WPSD rep will be in attendance. 

11.   New Business
a.       Growing local chapter of West Point Women of Colorado
b.       Explore idea of Athena Conference readout/panel for quarterly dinner
c.       Other quarterly dinner ideas – Mark Frank to check in with Tony Coaxum ‘00, Broncos assistant special teams coach, for quarterly dinner; target July
d.       Discussion with Pikes Peak WP Society on what else we can do together; target Athena Conference panel as joint event
e.       More active participation around 50 year affiliation program
The meeting adjourned at 1:03 PM.

Submitted by : Michael Euperio, ’03