WEST POINT SOCIETY OF DENVER
Board of Directors Annual Planning
Meeting
MINUTES OF MEETING – Tuesday, January 30,
2018
Piccolo’s Restaurant, 3563 S Monaco
Pkwy, Denver, CO 80237
1.
Call to order – Brian MacDonald at 7:00 PM
a.
Twelve board members in attendance, making a
quorum.
b.
Board members attending:
Steve Best Lindy Blackburn Dave
Jackson Brian MacDonald
Tom Carroll Chad Dalton Andy Benson Bob Walcott
Lou Schroeder Tim Griesmer Mike Euperio Cory Wroblewski
2.
Secretary’s Report/Approval of Minutes – Tim
Griesmer
a.
Minutes from December 5, 2017 board meeting were
approved.
3.
Treasurer’s Report/Membership Update – Dave Jackson
a.
Dave Jackson reviewed the 2017 budget. After
accounting for all expenses, the Society ended the year with a net gain of $1,541.
b.
Dave Jackson presented the proposed budget for
2018.
Note: with the amendments made to the proposed budget, listed throughout
these minutes, the approved 2018 budget projects a loss of $250.
i.
One potential expense not included in the budget
is the Leadership Seminar, which will require fundraising to sponsor. The board
discussed the need for a more detailed plan for the seminar to better estimate
expenses and to plan the necessary fundraising initiatives.
ii.
Current fundraising ideas including Amazon
smile, a USMA license plate, and grocery store donation programs will each
require a program manager.
c.
Tim Griesmer will conduct the 2017 financial
review prior to the next board meeting.
d.
The board will begin searching for a candidate
to replace Dave Jackson as treasurer. The candidate does not need to be a board
member.
e.
Membership update: 1,050 graduates in the area
with approximately 100 paid members and approximately 50 lifetime members.
4.
2018 Board Meeting Dates – MacDonald: the
following meeting dates were agreed to by the board.
a.
February 20, 2018-American Legion Post 1
b.
May 1, 2018-American Legion Post 1
c.
July 10, 2018-American Legion Post 1
d.
October 2, 2018-American Legion Post 1
e.
December 4, 2018-American Legion Post 1
f.
January 29, 2019-Piccolo’s Restaurant (annual
planning meeting)
5.
Nominating Committee for Board Members– Bob
Walcott
a.
Five current board members will stand for
election to another term at Founder’s Day on March 3: Cory Wroblewski, Dave
Jackson, Steve Best, Brian MacDonald, Andy Benson
b.
The board is seeking to fill one vacancy. An
appeal to any interested nominee will be sent out with the next Founder’s Day
reminder.
c.
Cory Wroblewski also offered to ask for any
interest at the young grad happy hour scheduled for February 1.
6.
2018 Programs and Events
a.
Distinguished Society – Tim Griesmer: the
application for the 2017-2018 Distinguished Society award was just published by
AOG. It is due no later than June 30, 2018. Tim Griesmer will prepare an
initial draft and distribute prior to the Feb. 20 board meeting.
b.
Summer Leadership Experience -Tom Carroll: The
2018 budget includes one scholarship for an SLE attendee to pay for the tuition
cost. Tom suggested that the board sponsor an essay contest for accepted
candidates to award the scholarship.
c.
Annual Leadership Conference- Brian MacDoanld: typically, the board will send
one individual to the conference-the board president during the first two years
of their term and the vice president during the last year of the president’s
term.
i.
There was a motion to send two representatives
designated by the president at a cost of no more than $1,000 each. The motion
passed 12-0.
d.
Young Grad Engagement- Mike Euperio and Cory
Wroblewski: the society will sponsor a young graduate happy hour on Feb. 1;
there are currently 15 RSVPs. Planning is underway for more events. Events
under consideration are a group bike ride, sporting events, a picnic, or coordinating
a joint event with another group, such as Team Rubicon.
i.
There was a motion to approve $100 for the young
grad happy hour to subsidize and encourage attendance. The motion was approved
12-0.
e.
Quarterly Dinners – Brian MacDonald for Joel
Martin: dates have not yet been set for 2018 quarterly dinners. The board
discussed the possibility of holding the first dinner in April.
f.
Admissions Update – Tom Carroll
i.
Offers for the Class of 2022 began on January
11. Statewide, there are six offers and 3 acceptances to date. Five of the
offers and two of the acceptances are in the WPSD area.
ii.
The board is planning for 15 candidates to
attend Founder’s Day.
iii.
Congressional Academy Day is planned for Denver
in April. Other events will potentially be held in Ft. Morgan and Burlington.
iv.
Tom requested $600 in the 2018 budget to pay for
college fairs. A motion was made to approve the $600 for college fairs. The
motion passed 12-0.
v.
Tom also requested that the speaker for
Founder’s Day be scheduled to speak briefly to the admissible candidates.
g.
Founder’s Day- Brian MacDonald
i.
March 3, 2018 at the University Club.
5:00-Candidate Meeting
5:30-Benny Haven’s hour & Class ‘91/VIP reception
6:30-Dinner
ii.
Speaker will be BG Hodne ‘91
iii.
Dave Jackson will determine the youngest and
oldest grad based on registration.
iv.
Contract with the University Club is signed.
v.
Tom
Carroll will handle the admissible candidate invitations. Brian MacDonald will
also make brief remarks to the admissible candidates.
vi.
Friends of West Point will be invited and seated
at the head table if they can attend. Lindy Blackburn will invite District
Attorney George Brauchler and Lou Schroeder will invite Congressman Mike
Coffman.
vii.
Bob Walcott will invite the Parents’ Club
president, past president, and officers.
viii.
Toasts: CIC-Chad Dalton; Army-Steve Best;
Corps-Cory Wroblewski; Deployed Soldiers-Lou Schroeder; Loved ones-Bob Walcott
ix.
The board discussed inviting TF ISO to be the
official photographer for Founder’s Day and to make a donation for the service.
There was a motion to donate $200 to TF ISO and have them take photos at
Founder’s Day. The motion passed 12-0.
x.
Speaker’s gift: left to the discretion of the
board president.
xi.
There will also be an AOG representative in
attendance, but he/she will not make formal remarks.
h.
Tri-Service Golf Tournament – Chad Daton: The
tournament will be held August 3, 2018 at 1:30pm. Chad requested $1,000 as seed
money for the tournament, which with that amount is anticipated to be
profitable.
i.
There was a motion to approve $1,000 for the
tournament. The motion passed 12-0.
i.
Summer Picnic- Brian MacDonald for Mark Frank:
The picnic will be held at Washington Park. Mark will begin checking available
dates on February 14.
j.
Sporting Events – Brian MacDonald: Rockies games
are scheduled for July 14 and August 11. Brain wanted to know if there was a
way to reduce the price of the tickets. The discussion was tabled for a later
meeting.
k.
Army-Air Force game-Brian MacDonald: the game
will be at West Point in 2018. The society will plan to host a watch party.
l.
Army-Navy game-Brian MacDonald: the society will
once again work with the Navy society to host a watch party for the game.
m.
Fundraising Committee-Brian MacDonald: the board
primarily discussed the license plate initiative. The board decided to move
forward with the initiative, but not with legislation this year. Dave Jackson
and Tim Griesmer will focus will be on gathering the 3,000 needed signatures,
finalizing the design, and completing the DMV application prior to the end of
the year. The society will then request official legislation for January 2019.
7.
2018 Budget Approval: There was a motion to
approve the 2018 budget with the amendments agreed to during this meeting. The
motion passed 12-0.
The next board meeting will be held February 20, 2018 at
11:30 AM, at American Legion Post 1, 5400 East Yale Avenue, Denver CO 80222.
The meeting adjourned at 9:25 PM.
Submitted by: Tim Griesmer, ’02
Attachment: WPSD 2018 Budget
proposed
BUDGET 2018
|
Income
|
|
|
Dues
|
4185
|
|
Interest
|
65
|
|
Events
|
21,156 22,156
|
|
Outreach Donation
|
400
|
|
Fund Raising
|
$50,000*
|
|
TOTAL
|
26,806
|
|
Expense
|
|
|
Events
|
21,026 22,226
|
|
Gifts & Awards
|
680
|
|
Planning Meeting & Board Location
|
650
|
|
Newsletter
|
0
|
|
Conference
|
1200 2000
|
|
Misc
|
400
|
|
Community Service/Outreach Program
|
800 1000
|
|
Leardership Seminar
|
$30,000*
|
|
TOTAL
|
23,956 27,056
|
|
Net Gain/Loss
|
+1850 -250
|
Annual Meeting changes:
Authorized $1000
for golf (expense) to be offset by tourney fees (income 1000)
Authorized $200
for FD Pics (Expense)
Expense authorized
for 2nd attendee at Ldr Conf – (up to $1000 each)
Expense authorized
for $100 at Young Grad Event
Expense authorized
for $600 for college fairs (+$200 change)
Expense and income
line items for Leadership Seminar and fund raising were not approved and
deleted from table
Dues 57 renewals scheduled for 2018 An average of 9/mo new to the area
ea. year X12 mo = 84 new / year X 30%(best guess on how many will join)= 25 new
members >> 82 new members for
2018 Assume 1/2 sign for 1 year, 1/2
sign for 3 years. (1/2x82)x$25=
$1025 (1/2x82)x$60=$2460; 2x $350/
lifetime; 1025+2460+700=4185
Interest From CD’s $50
Events Income Expense
Quarterly meetings: 3 quarterly X $30 / meal x 25 meals = $2250.00
3x$25x25= $1875.00
AN & AFA Game: 0 200
FD (200): 15
candidates + 3 speaker/spouse/attaché X 0$ = $0 18x67=$1206
20 Candidate parents x $68 = $1360 20x67=$1340
128 paid members/guest X $68 = $8704 128x67=$8576
25 non-paid member / guest X $88= $2200 25x67=$1675
WPPA 6x$68 = $408 6x67=$402
Active Duty
6X$63=378 6x67=$402
Supplies =0 800
(700 AOG+100 Name/meal Tags)
Hotel = $0 $400
17 donation for Candidate mealx=1156 $0
FD Donation: 200
= $14,406 =
$14,801 (+$305)
Golf Tourney 4000 5000 3800 4800
Picnic 400 350
Rockies Net
$5/person x 2 games x 10attendees/game = $100 $0
Young Grad Meetup $100
Awards
& Gifts
Funeral
Flowers 6 X $80 = $480.00
Trophy update $0
Pres Award $0
Friend of Society $150
Board
Lunch Planning
meeting 20x25=$500
Board meeting place $150
Newsletter 0
Leadership
or other conf
$1200 2000
Misc
website costs :
$150 – biznet good for 3 yrs (due 2019)
$100 domain & app
Business Supplies & Postage: $150
Community
Services
SLS Scholarship =
$400
College Fairs
Donations
$400 $400
600
Service Academy Day/Ball $0
Leadership & Ethic Seminar $0 $30,000
Donations
Leadership $50,000
