Thursday, August 12, 2010

WPSD Board Meeting May 18, 2010

Call to Order


Meeting called to order at 1134 by Thiessen.



Roll Call

Lou Schroeder ’59, Bruce Miller ’63, Chuck Jones ’68, Robby Robinson ’68, Lindy Blackburn ’69, Sam Thiessen ’73, Dave Jackson ’73, Steve Best ’76, Bob Walcott ’78, Amy Efaw ’89, Dan Young ’94, Mark Frank ’00, Jonnie Karpuk ’01, and Joel Martin ’02. A quorum was present.



Introductions

Mark Frank and Jonnie Karpuk were new visitors to the Board. The Board introduced themselves to the visitors.



Review Minutes

Minutes of 23 February 2010 were reviewed. A motion to approve was submitted and seconded. These were approved with unanimous vote.



Treasurer’s Report

Jay Bridge contacted Thiessen last night and announced that he was moving to Arizona. He was already in AZ, so there was not a Treasurer’s report. Bridge will be back in Colorado next week and will do a handover to a new Treasurer. Blackburn will also participate in the hand over for continuity.

Robinson reported that he had filed the 990N tax report with the IRS. The Board discussed the continuing requirement and delegated the task to the Vice president to do on an annual basis, which can be included in our by-laws



Golf

Joel Martin announced that this year’s Tri-Service Academy Golf tournament would be held on Friday June 18 with an 0800 start. Air Force is running the Tourney this year. Hopefully, we will also get the announcement up on the web site. We are looking forward to another championship in this event!



Thiessen also announced that the AUSA Golf Tourney will be on June 14 at Buffalo Run Golf Course in northern Aurora.



Membership

Jackson reported that we have 890 total members in our area, 208 paid members, 51 life members, and 49 honorary members. There was another long discussion about the AOG member data base, the WP.org member data base, and the WPSD member data base. Jackson has now combined and consolidated the AOG, WP.org and the WPSD data bases and is resolving any conflicts. This has been a huge task and many thanks go to Dave for undertaking this task.



Admissions

Walcott reported that all nomination slates for the upcoming class have been completed. As of this report 19 candidates have accepted and 1-2 more offers are pending. The new Class will have 1400 candidates entering.



Walcott reported that there were over 400 candidates at the All Academy Day. Robinson reported that there is a continued need for funds to cover the costs of the venue (janitorial services, opening the hall, etc.). He moved that the Board budget $100 a year for the foreseeable future to assist with these costs. The motion was seconded and approved unanimously.



WP Parents Club

Walcott reported that the New Cadet SendOff will be on June 13 at Wings Over the Rockies. Amy Efaw plans to attend, as her daughter enters the academy this summer.



Army Navy game

Schroeder reported that Cool River has been reserved for this year’s game. We anticipate that Navy will have to worry about 2011.



Summer Leadership Seminar

Blackburn reported that he had not received any applications for this year’s scholarship.



Classes/Societies Leadership Conference

Thiessen reported that this is a great program and we have been invited to West Point to participate by the AOG for the 8-10 Aug conference. Thiessen plans to attend.



Air Force Game

This will be televised in 2010 and we will have a gathering to watch Army defeat Air Force in November.



Quarterly Luncheons/Dinners

The Conrad Nutting presentation was very well received. We had a great turn out. Dumitri’s restaurant did an outstanding job in hosting us.

Bob Moscatelli was the Deputy Commandant of Cadets when women were admitted to the Academy. He has volunteered to give a presentation on those times.

John Barry AFA ’73 is the Director of Public Schools for Aurora and is another potential speaker.



Letters to Congressional Delegations

Thiessen reported that these will be sent out soon for the upcoming class of candidates, noting that Bruce Miller had volunteered to coordinate assignment of WPSD grads to represent us on Congressional admissions panels. Miller asked that anyone with a Congressional staffer contact name, to forward the same to Bruce. The question was raised about the Wyoming delegation. Miller will research and see who covers them.



By Laws Committees

Schroeder reported that the ByLaws Committee was gathering past versions of the document. Schroeder reported that the committee comprises Lewis, St. Onge, Blackburn, Jones, and Best as members, with Bob Berry Hon ’69 as counsel.



Past President’s Meeting

Thiessen reported this meeting was held 9 January 2010 and he has sent out minutes to all board members.



Winter Newsletter

Martin will be sending out the newsletter by 1 June 2010. Anyone wishing to include an article for the newsletter needs to send their information to Martin NLT Friday 21 May.



Nominating Committee for Board Members

Jones reports the results of the election of Board members at this year's Founder's Day.

6 Board Members were nominated and elected by unanimous proclamation. They include the following:



Sam Thiessen

Jay Bridge

Mike Lewis

Dan Young

John Greiman

Amy Efaw



Jones proposed a slate of new officers as President – Thiessen, Vice President –– Blackburn, Secretary -- St Onge, Treasurer – Jackson. The slate was seconded and approved unanimously.



2010 Meeting Schedule

Proposed: 27 July (Leadership Conf.), 12 October (Air Force Game), 7 December (Navy Game) and 25 January 2011 (Annual Planning Mtg.) as tentative dates for our meetings. The 27 Jul meeting will be held at Young’s office during lunch time.



Old/New Business

There was no old or new business reported.



Meeting Adjourn

The meeting was adjourned at 1300.



Chuck Jones ‘68

WPSD Board Meeting Feb 23, 2010

Call to Order


Meeeting called to order at 1132 by Sam Thiessen ‘73



Roll Call

Lindy Blackburn 69, Jay bridge 86, John Greiman 81, Dave Jackson 73, George MacDonald 46, Joel Martin 02, Bruce Miller 63, Lou Schroeder 59, Bob Walcott 78, Dan Young 94, Sam Thiessen ‘73. A quorum was present.



Review Minutes

Minutes of 26 January 2010 Planning Meeting were reviewed. A motion to approve was passed by unanimous vote.



Treasurer’s Report

Jay Bridge reviewed WPSD expenses incurred for 2009 and proposed a 2010 budget, providing handouts of these items for Board examination. Total receipts were $xxxxx

and outflows were $xxxx leaving a net surplus of $xxxx.



A discussion followed regarding the expense of the newsletter, alternative methods of sending and the issuance of an annual roster.



Founders Day – March 6, 2010



Board reviewed a list of duty assignments that had been made and directors agreed to several additional assignments. There was discussion about confusion in the website sign-up procedure. Jay Bridge assured that sign-ups were going forward as in the past, and that the numbers were running roughly the same as past years, and maybe a little ahead. John Greiman said that he would look into the internet sign-up procedures.



Agendum

The following items were reported and incurred limited discussions with no motions or voting:

Admissions and WP Parents Club activities were discussed by Bob Walcott.

Programs and events, including

Tri-Service Golf Outing – Joel Martin is looking into date

Summer Leadership Seminar – Lindy Blackburn will report on this program at the next meetin

Classes/Societies Leadership Conference

Quarterly Luncheons – Conrad Netting is planned for 27 April 2010

Letter to Congressional offices offering WPSD assistance in nomination interviews – Thiessen will get out before summer.

Standing Committees – reviewed committees for update in next newsletter

By laws review committee – Schroeder has proposed committee membership and is developing an agenda.



Website update – badly need to get member access to society data.



January newsletter – Out with positive comments.



Nominating Committee for Board members – Jones is committee chair. They will submit the board nominations at Founders Day, and officer nominations at the following meeting in May.



George MacDonald 46

Secretary Pro Tem

Board of Directors Meeting - Jan 26, 2010

1830 - 2045, 26 January, 2010

Heather Ridge Country Club

13521 East Iliff Avenue Aurora, CO 80014



Call to Order

Meeting called to order at 1837 by Thiessen.



Roll Call

Tom Hicklin ’57, Lou Schroeder ’59, Bruce Miller ’63, Lindy Blackburn ’69, Sam Thiessen ’73, Dave Jackson ’73, Steve Best ’76, Bob Walcott ’78, John Greiman ’81, Chris Petty ’87, Mike Lewis ’90, Dan Young ’94, Joel Martin ’02, and Mary St. Onge ‘02. A quorum was present.



Review Minutes

Minutes of 10 December 2009 were reviewed. A motion to approve was submitted by Schroeder with Walcott second. These were approved with unanimous vote.



Treasurer’s Report

Bridge emailed in the Treasurer’s report since he could not be physically present at the meeting His treasury report follows:



“I was audited by Chuck Jones in December and think he passed me to continue.



The budget, I will report at the next meeting the Year end results and the budget. But, if anyone is concerned not much has changed in the last 8 years. As coop would say we got a about 5k....As Jay would say we got about 20k.”



Jones reported the following via email:



“Jay correctly points out that I did review the financial records for 2008 and 2009 and found them to be in good shape. I did not do a formal audit of them, but compared the checking account records to the receipts, invoices, and deposits. The records appear to be consistent with the Treasurer's reports for the past two years.



Jay is going to talk to the bank about a some times monthly service fee to see if it can be waived entirely.”







Membership

Jackson reported that we have 925 total members in our area, 179 paid members, 50 life members, and 51 honorary members. There was a long discussion about the AOG member data base, the WP.org member data base, and the WPSD member data base. Jackson is in the process of combining and consolidating the AOG, WP.org and the WPSD data bases and resolving any conflicts. This has been a huge task and many thanks go to Dave for undertaking this task.



Admissions

Walcott reported that all nomination slates for the upcoming class have been completed. As of this report 5 candidates have accepted and 5 more offers are pending.



WP Parents Club

Walcott reported that the All Academy Ball was 28 Dec, 2009 at the Broadmoor in Colorado Springs and was a great event.



Army Navy game

Disregarding the final score of Army 3 – Navy 17, this was a great event. Unfortunately, we get to host it AGAIN next year on December 11th and the same venue has been reserved.



Founder’s Day

Young reported that the planning is nearly done and everyone is anticipating the event this year. The map, directions, payment option and menu is on the website. The guest speaker is MG David G. Perkins who is Commanding General of the 4th Infantry Division & Ft Carson. Bridge reported via email that he can do the program and supplies but that he will need help with gifts and flags. He is also taking the RSVP’s as they come in.



Tri Service Golf Outing

Martin reported that Air Force is the sponsor for the event this year and no date has been set yet. We are looking forward to another championship in this event!



Summer Leadership Seminar

Blackburn reported that we gave out 2 scholarships last year for this very important function. The application process for this upcoming summer is open now. Schroeder motioned that the board approve one scholarship for this year and Walcott seconded the motion. This was unanimously approved by the board.



Classes/Societies Leadership Conference

Thiessen reported that this is a great program and we have been invited to West Point to participate by the AOG.



Pike’s Peak Liaison

Thiessen said that there are plans to meet with the Pike’s Peak chapter each year.



Air Force Game

This will be televised in 2010 and we will have a gathering to watch Army defeat Air Force in November.



Quarterly Luncheons

The next one will be on 27 April 2010.



Letters to Congressional Delegations

Thiessen reported that these had been sent out in May for the upcoming class of candidates and that we have gotten a good response from most of the officials.



Committees

Thiessen asked to set up a new committee to review the bylaws to ensure that they are complete and that all changes during board meetings have been incorporated. Schroeder volunteered to chair this committee with Lewis, St. Onge, Blackburn, Jones, and Best as members.



Thiessen also wanted to change the communication committee. Jackson volunteered to chair this with Greiman as a member. Previous member Petty is removed from the committee since he is tied up in his duties with the CO National Guard.



Past President’s Meeting

Thiessen reported this meeting was held 9 January 2010 and he will be sending out minutes.



New Initiatives

Best reported that he is still working on an award process for Eagle Scouts and Gold Award Girl Scouts to help increase visibility of our society.



Winter Newsletter

Martin will be sending out the newsletter on 2 Feb 2010. Anyone wishing to include an article for the newsletter needs to send their information to Martin NLT Monday 1 Feb. Petty volunteered to add an article from his War College studies for a new “Strategy Corner”.



Nominating Committee for Board Members

Robinson, Jones, and Schroeder are the nominating committee for board members and will nominate 4-5 more members during this Founder’s Day. Officers will be set on the first meeting after Founder’s Day. There was a motion from Miller to make Jim Harrington the 3rd Board Member Emeritus which was seconded by Blackburn. The motion passed by unanimous vote.



2010 Meeting Schedule

Proposed: 23 February (FD), 11 May (SLS/Plebe--/Parent), 27 July (Leadership Conf.), 12 October (Air Force Game), 7 December (Navy Game) and 25 January 2011 (Annual Planning Mtg.) as tentative dates for our meetings. The 23 Feb meeting will be held at Schroeder’s office during lunch time.



Old/New Business

There was no old or new business reported.



Meeting Adjourn

Schroeder motioned to adjourn the meeting which was seconded by Walcott. After a unanimous vote, the meeting was adjourned at 2045.