Friday, January 27, 2017

MINUTES OF MEETING – Tuesday, December 6, 2016

WEST POINT SOCIETY OF DENVER
Board of Directors Meeting

American Legion Post 1, 5400 East Yale Avenue, Denver CO 80222

1.       Call to order – Bob Walcott at 11:33 AM
a.       Thirteen board members and one board member emeritus in attendance, making a quorum. 

2.       Secretary’s Report/Approval of Minutes – Tim Griesmer
a.        Minutes from October 4, 2016 meeting were approved.

3.       Treasurer’s Report – Dave Jackson
a.       The Treasurer’s Report was reviewed and approved.
b.       Paid membership is at 98 members.
c.       Dave Jackson presented a draft budget for 2017 to be reviewed at the annual planning meeting.
d.       The Society has currently raised $535 for the commissioning ceremony of the USS Colorado.

4.       Admissions Update – Bob Walcott on behalf of Tom Carroll
a.       There are currently 105 open admission files in the WPSD area. Originally, there were 267 files opened statewide, 157 of them in the WPSD area.
b.       There are 10 letters of assurance statewide, 8 of them in the WPSD area.
c.       Nomination lists for the Class of 2021 are currently being published.

5.       Distinguished Society Application – Tim Griesmer
a.       Tim Griesmer reviewed current work on the 2016-2017 Distinguished Society application.
b.       The application is due on June 30, 2017.
c.       Sam Thiessen requested that the current draft be sent to members of the board via email.

6.       Army-Navy Watch Party – Bob Walcott
a.       WPSD will host an Army-Navy football watch party on Dec. 10, 2016 at the Sports Column in Denver.
b.       Jason Connor ’02 is heading up planning for the event.
c.       Currently there are 107 RSVPs.
d.       USMA and USNA parents clubs have been invited.
e.       There was a motion to approve a $100 expenditure for Jason Connor to plan the watch party. The motion passed 13-0.
f.        The watch party will include a Toys for Tots fundraiser.
g.       USS Colorado: Bob Walcott and Dave Jackson will make a presentation at half time of a check for funds raised toward the USS Colorado commissioning ceremony.
                                                               i.      There was a motion that the Society should make a donation to the commissioning ceremony of whatever funds are necessary to round the total amount donated up to the nearest $100 dollars. The motion passed 13-0.

7.       Founder’s Day Planning – Bob Walcott & Lou Schroeder
a.       The Founder’s Day dinner will be held Friday, March 3, 2017 at the University Club.
b.       The guest speaker is not yet confirmed.
c.       Congressman Coffman sent a letter to the Superintendent asking him to attend Founder’s Day because 2017 is the 90th anniversary of the West Point Society of Denver. Lou Schroeder is asking the Governor’s office and the Mayor’s office to do the same.
                                                               i.      Lindy Blackburn suggested that Congressman Lamborn’s office also contact the Superintendent.
d.       The program this year will focus on the 90th anniversary of the Society.
                                                               i.      MG John Barry, AFA ’73 is invited to unveil a new Air Force emblem in the window of the University Club.
                                                             ii.      There was a discussion about providing some sort of commemorative gift to attendees. Dave Jackson requested suggestions be sent to him. The Board briefly discussed whether or not a surcharge should be added to the tickets to cover the cost of the commemorative gifts. The discussion was tabled.
                                                           iii.      Bob Walcott will display historical minutes from the Society at Founder’s Day.
                                                           iv.      Dave Jackson also requested that anyone in possession of historical objects from the Society contact him to display them at Founder’s Day.
e.       There will be a change to the schedule of events this year because the dinner is on a Friday.
                                                               i.      1730-Admissible candidate meeting
                                                             ii.      1830-Benny Haven’s hour
                                                           iii.      1930-Dinner
f.        Bob Walcott requested a proclamation from the Governor’s office in honor of the 90th anniversary of the Society. Lou Schroeder suggested the Society request one from the Mayor’s office as well.
g.       Board Member Emeritus Recognition – Bob Walcott would like to make a presentation to the Board Members Emeritus at Founder’s Day.
                                                               i.      Dave Jackson wanted to propose another Board Member Emeritus, but Bob Walcott would like to defer further nominations to the next president of the Society.

8.       Parent’s Club Update – Bob Walcott
a.       The All-Academy Ball will be held on Dec. 28, 2016. There is a link to purchase tickets on the Society Facebook page.
b.       The Board decided not to make a financial contribution to the ball.

9.       Spring Quarterly Dinner – Bob Walcott
a.       The Athletic Director of the Air Force Academy was proposed as a speaker for the next quarterly dinner.
b.       Bob Walcott also asked if the Board would like to nominate another Friend of West Point.
c.       Discussion of the Quarterly dinner was tabled until the January planning meeting.

10.   Old Business – Bob Walcott
a.       Athena Conference Quarterly Dinner: turnout was poor for the event but overall it was well executed. There was a brief AAR of the event.
b.       Army-Air Force Watch Party: the event was very successful. Approximately 45 people attended. The Board agrees that another Army-Air Force watch party should be considered in 2018.

11.   New Business – Bob Walcott
a.       Heart of Dallas Bowl Watch Party: the Board decided not to organize a formal watch party for the Heart of Dallas Bowl Game, but to put out the word about the game itself.
b.       Golf Tournament: scheduled for July 7, 2017 at 1:30 at the AFA Silver Course. A suggestion was made to move the start time to the morning. Chad Dalton will check on moving the start time.

12.   Annual Planning Meeting – Bob Walcott
a.       The annual planning meeting will be held January 25, 2017 at Piccolo’s Restaurant,
3563 S Monaco Pkwy, Denver, CO 80237.
b.       There was a motion to spend $125 to reserve space for the annual planning meeting. The motion passed 13-0.

13.   Licensing Agreement – Bob Walcott
a.       Bob Walcott clarified to the Board that the licensing agreement discussed at the previous meeting is not with AOG, but with West Point itself.
b.       Bob Walcott contacted the Staff Judge Advocate at West Point to discuss any possible ramification of not signing the agreement. He was also invited to submit proposed changes to the agreement to West Point.
c.       The Board discussed the pros and cons of signing the agreement.
d.       There was a motion that the Board should not sign the licensing agreement. The motion passed 13-0.
The next board meeting will be held Jan. 25, 2017, time TBA, at Piccolo’s Restaurant, 3563 S Monaco Pkwy, Denver, CO 80237.
The meeting adjourned at 1:09 PM.

Submitted by: Tim Griesmer, ’02

Saturday, December 17, 2016

MINUTES OF MEETING – Tuesday, October 4, 2016

WEST POINT SOCIETY OF DENVER
Board of Directors Meeting
MINUTES OF MEETING – Tuesday, October 4, 2016
American Legion Post 1, 5400 East Yale Avenue, Denver CO 80222

1.       Call to order – Bob Walcott at 11:33 AM
a.       Twelve board members in attendance, making a quorum. 

2.       Secretary’s Report/Approval of Minutes – Tim Griesmer
a.        Minutes from July 12, 2016 meeting were approved.

3.       Treasurer’s Report – Dave Jackson
a.       The Treasurer’s Report was reviewed and approved.
b.       Paid membership is at 93 members.

4.       Admissions Update – Tom Carroll
a.       For the class of 2021, there were 240 files originally opened and 125 currently opened
b.       Statewide, there are 7 letters of assurance, 6 of which are in the WPSD area
c.       Fall college fairs: the Society is planning to cover 17 college fairs over a two week period. The average cost per contact at college fairs for the Society is $0.76 per contact, which is significantly lower than other organizations.
d.       Field Force: Tom Carroll attended the Field Force workshop at the West Point Leadership Conference. He also made an appeal for more Society members to join Field Force. Bob Wolcott sent an email asking for greater participation in Field Force. There will be a Field Force workshop in the Denver area on Oct. 8, 2016.
e.       There was a brief discussion regarding techniques to improve the Society’s booth at college fairs.

5.       Leadership Conference – Bob Walcott
a.       Three members of the WPSD Board attended the annual leadership conference.
b.       Pike’s Peak Society was also represented, but the Parent’s Club was not. 60 Field Force reps also attended.
c.       WPSD received the Distinguished Society streamer for 2015-2016.
d.       Bob Wolcott distributed conference materials to the Society via email.
e.       Bob Walcott requested that the AOG alert the WPSD any time a cadet is in the Denver area for a trip section, AIAD, etc. so that the Society can continue to offer and provide support.
f.         The 150th anniversary of the AOG is approaching in the next couple years.
g.       Bob Walcott also attended the groundbreaking ceremonies for the new Malek West Point Visitors Center on Sept. 9, 2016.

6.       Baseball AAR – Brian MacDonald
a.       The second Rockies game was attended by 15 individuals; the 3rd Rockies game was attended by 20 individuals.
b.       There will be several West Point athletic teams competing at Air Force this winter.
                                                               i.      Nov. 5-Rifle, President’s Trophy Match
                                                             ii.      Jan. 27 @ 1900-Hockey
                                                           iii.      Jan. 28 @ 1500-Gymnastics
                                                           iv.      Jan. 28 @ 1900-Hockey

7.       Golf Tournament AAR – Joel Martin on behalf of Chad Dalton
a.       WPSD placed 3rd in the tournament.
b.       WPSD will run the event next year. The participants of this year’s tournament would like to see changes to the format.
c.       Joel Martin recommended booking a date for next year’s tournament as soon as possible. A Friday morning is preferable.
d.       Dave Jackson requested pictures of the event to accompany an article for the AOG.

8.       Exchange Cadet Affirmation Ceremony – Bob Walcott on behalf of Robby Robinson
a.       Robby Robinson attended on behalf of the WPSD and as representative of the 50 year class and made a contribution on behalf of the Society to the Pike’s Peak Society.
b.       10 cadets attended.
c.       Lindy Blackburn plans to attend next year as representative of the 50 year class.
d.       There was a motion to elect Robby Robinson as a Board Member Emeritus of the WPSD. The motion was seconded and approved by the Board unanimously.
e.       There will be a public announcement of Robby Robinson as a Board Member Emeritus at Founder’s Day.

9.       Distinguished Society Application – Tim Griesmer
a.       Tim Griesmer reviewed current work on the 2016-2017 Distinguished Society application.
b.       The application is due on June 30, 2017.

10.   Athena Conference Quarterly Dinner – Amy Efaw
a.       The next Quarterly Dinner will be a panel discussion of the Athena Conference and will be held by the end of October.
b.       Lou Schroeder will reserve a venue. Amy Efaw and Lou Schroeder will coordinate the date and venue.
c.       Invitations will be extended to the Parent’s Club, the Pike’s Peak Society, LTG Michelle Johnson (Superintendent, U.S. Air Force Academy), and Congressman Mike Coffman (Friend of West Point).

11.   Army-Air Force Watch Party – Bob Walcott
a.       WPSD will host an Army-Air Force football watch party on Nov. 5, 2016, 10:00am at Tavern Tech Center.
b.       Jason Connor ’02 is planning the event.
c.       A flier is complete and will be distributed.


12.   Army-Navy Watch Party – Bob Walcott
a.       WPSD will host an Army-Navy football watch party on Dec. 10, 2016, TBD.
b.       Jason Connor ’02 is planning the event.

13.   Founder’s Day Planning – Bob Walcott
a.       The Founder’s Day dinner will be held Friday, March 3, 2017 at the University Club.
b.       The change from the usual Saturday night to Friday night has been coordinated with the Pike’s Peak Society.
c.       The usual timeline will be adjusted slightly because of the dinner being held on a Friday night.
d.       Bob Walcott is working with the AOG on speakers.

14.   Parent’s Club Update – Bob Walcott
a.       The parent’s club is under new leadership.
b.       Bob Walcott attended the Parent Club’s last event.
c.       The All-Academy Ball will be held on Dec. 28, 2016.

15.   New Business – Bob Walcott
a.       Request for Veteran’s Day speaker: Ben Franklin Academy in Highlands Ranch requested a Veteran’s Day speaker for the student body. Cory Wroblewski volunteered to speak.
b.       AOG Licensing Agreement:
                                                               i.      Bob Walcott briefed the Board on the AOG’s licensing agreement governing use of the West Point crest and motto.
                                                             ii.      The Board debated the necessity of signing the agreement.
                                                           iii.      There was a motion that the Board not sign the agreement. The motion was seconded. The motion was defeated 10-2.
                                                           iv.      The Board determined to table the discussion until the next regular meeting.
c.       USS Colorado:
                                                               i.      Lou Schroder briefed the Board on an upcoming event to support the USS Colorado and suggested that the Society make a donation to the USS Colorado Committee.
                                                             ii.      The Board will vote on the proposed donation at the next regular meeting.
                                                           iii.      Dave Jackson will set up an online portal for Society members to make private donations as well.
d.       Lindy Blackburn invited members of the Society to attend the Parker Veteran’s Day celebration on Nov. 11.
The next board meeting will be held Dec. 6, 2016, 11:30 am at 5400 East Yale Avenue, Denver CO 80222.
The meeting adjourned at 1:15 PM.

Submitted by: Tim Griesmer, ’02