Sunday, March 3, 2013

Annual Planning Meeting January 22, 2013

West Point Society of Denver
Board of Directors Annual Planning Meeting
1830 – 2100 January 22, 2013
Heather Ridge Country Club

Call to Order

Meeting called to order at 19:12 by Bob Walcott ‘78.  A quorum was present.

Roll Call

Lou Schroeder ‘59, Jim Harrington ‘62, Robby Robinson ‘68, Sam Thiessen ‘73, Dave Jackson ‘73, Bob Walcott ‘78, Tom Carroll ‘78, Ed Hlopak ‘89, Mark Frank ‘00, Joel Martin ‘02, Mary St. Onge ‘02.  A quorum was present. 

Secretary’s Report

Board approved the minutes from the December 4, 2012 board meeting. 

Treasurer’s Report

Board approved Dave Jackson’s treasurer report. 

2013 Budget

Board discussed proposed budget for 2013.  Board concluded that planning for a budget deficit is not in the WPSD’s best interest.  Board talked about reducing expenses.  Motion put forth to cut free lunches for board meetings and to reduce the amount of money designated to the President’s Conference.  Board voted unanimously in favor of motion. 

Admissions Update

Tom Carroll ‘78 provided update on Admissions program including how redistricting will affect congressional nominations.  Files are complete for the class of 2017.  24-28 candidates from Colorado are likely to accept offers to West Point.  34 files are currently open for the class of 2018.  Academy Day will take place this year, location and date TBD.  Once college fair dates are known for this year, funds can be requested from Academy to reduce costs.

Parents Club

The Parents’ Club will have a new president by Founders Day although no name has been announced yet.  The All Academy Ball held in December was a success and West Point had the largest contingent present. 


Founders Day

The contract with the University Club is finalized and is waiting on signatures.  Details for the event including members to give toasts will be finalized by the February board meeting.  Mary St. Onge ’02 will take the lead on printing documents and name tags for the event this year.  Board discussed the need to start brainstorming potential future speakers now and not relying on West Point to provide speakers. 

Quarterly Luncheon

Next proposed luncheon for April/May timeframe.   Potential speaker is Amy Efaw’s husband.

Tri-Service Golf Tournament

Air Force will host event June 21, 2013.

Summer Picnic

Mark Frank ’00 will take lead to plan this year’s event, tentatively scheduled for July/August timeframe.

Annual Leadership Conference

Lindy Blackburn ‘69 and Bob Walcott ‘78 are planning to attend conference again this year.


VP2H board is considering five local charities as beneficiaries of this year’s event.  Three of the five charities will receive a portion of the money raised this year.  Kick off meeting is 24 January, 2013.


Sam Thiessen’73 volunteered to chair a committee to review and update bylaws.  Lou Schroeder ’59 also volunteered to be on committee. 

New Initiatives

Mark Frank ’00, Joel Martin ’02, Ed Hlopak ’89, and Roby Robinson ’68 volunteered to meet to discuss and propose a mission statement for the WPSD and brainstorm how it can be a value added to graduates who join the society.  The committee will give feedback at the February board meeting.

Board Roster

Johnny Karpuk ‘01 and Dan Young ‘94 will not serve on the board after Founders Day.

Old/New Business
Sam Thiessen ’73 informed board that there is a AUSA Pike’s Peak Chapter luncheon at Cheyenne Mountain Resort on 7 February.  AUSA President, General Sullivan will be the guest speaker.  Sam will send out an email to board members for those interested in attending. 

Proposed 2013 Meeting Schedule

February 19 (FD), May 7 (Plebe Parent/SLS), July 9 (Leadership Conf), Oct 8 (Air Force), Dec3 (Navy), January 21, 2014 (Annual Planning Meeting)

Meeting Adjourn

The meeting was adjourned at 21:52

Mary St. Onge ‘02